© 2025 Christchurch United Football Club
Christchurch United Football Club
Payment Policy
Christchurch United football club
Terms & Conditions
Terms & Conditions
MEMBERSHIP & PAYMENT POLICY 2026
(effective date: 1 January 2026)
1. GENERAL RULES
• The Club Board sets fees annually.
• Fees published in the official printed fee schedule held at the CUFC office shall prevail over all other communications,
including emails, brochures, or verbal information.
• All fees must be paid by the due date stated on the invoice.
• “No pay, no play” policy applies to U4–U8, Pre-Academy (U9–U12), and all other levels.
2. AUTHORITY
Only the General Manager, Ryan Edwards, may approve:
• any discounts,
• hardship/scholarship grants,
• alternative payment arrangements, including any form of work or assistance around the Club by the player or their family
member in exchange for covering or reducing training fees.
No coach or staff member has the authority to offer discounts, free training, or alternative payment arrangements. Any offer
not confirmed in writing by Ryan Edwards is invalid.
3. ANNUAL PAYMENT DISCOUNT
• The Club offers a 5% discount on training fees only when the full amount for all four terms (the full-year training
programme) is paid in one single payment at the start of the season.
• This discount applies only to the standard training programme and does not apply to any additional programmes, including
but not limited to Technification, Goalkeeper training, holiday programmes, or camps.
• The discount is not available for winter-season-only participation, partial-year enrolments, or backdated payments.
4. PARTICIPATION RULE (PRE-ACADEMY & ACADEMY)
• A player cannot be selected for a team, take part in tournaments, or start the next term if any fees are unpaid. All
outstanding fees must be fully paid before the player can participate.
5. AGE GROUP DEFINITION
• U4–U8: FUNiño Fun Football
• U9–U12: Pre-Academy
• U13–U17: Academy
• U18: Academy
• Senior players: 19+
U18 Rule
If a player is 18 on 1 January of the current season and turns 19 during the year, they are financially responsible for all Academy fees for the entire season, the same as U13–U17 players
FUNiño Fun Football (U4–U8)
• Fees must be paid online at registration or by EFTPOS/cash in the office before the second session of each term.
• One free trial per year.
• If a player transfers to Pre-Academy after payment has been made, an additional fee will be charged. The additional fee is
calculated as the difference between the Pre-Academy fee and the amount already paid.
• Transfers into Pre-Academy are not allowed during Term 2 and Term 3.
• Uniform is optional and may be purchased at the parents’ discretion.
Pre-Academy (U9–U12)
• Term fees must be paid in full by the due date.
• Mainland Football (MF) levies are charged once per season and due at the start of Term 2.
• Extras (Technification, GK training) are separate and must be paid before attendance.
• One free trial per year.
• A Uniform kit is compulsory, including both home and away sets.
Academy (U13–U18)
• Term fees must be paid in full by the due date.
• MF levies are due in Term 1.
• MF levies may be refunded or transferred to another club only if a written withdrawal is received by 20 March.
• Level upgrade fees apply when a player moves to a higher level, where applicable.
• Referee, league, and competition fees apply to all players participating in competitions.
• A uniform package is compulsory.
Senior players (19+)
• MF levies,
• CPL fees,
• Referee and competition fees,
• Admin fees,
• Uniform package.
6. PAYMENT OPTIONS
The Club offers the following payment options:
• Full-year payment
• Term-by-term payment
• Approved payment plan (conditions apply)
Payment Methods
• Payments may be made online or by EFTPOS/cash in the office.
Cash Payments
• All cash payments must be accompanied by a written receipt. If a receipt is not provided or retained by the Club, the payment will not be recognised in the event of any dispute.
Payment Plans
• Payment plans may be offered at the Club’s discretion.
• A payment plan can be declined if a family has previously failed to meet agreed payments.
• If a payment plan is approved but the agreed payments are not made on time, the Club may terminate the payment plan
and require immediate payment of all outstanding fees.
• Payment plans are not available for Football School players.
7. TOURNAMENT & TRAVEL FEES
Tournament fees, travel costs, and coach expenses are shared equally among all participating players.
Managers or an appointed person collect the payments and report the amounts collected to the office.
8. HOLIDAY PROGRAMMES & CAMPS
• Fees must be paid in full before the programme begins.
Cancellations
• Refunds will only be granted if the booking is cancelled at least two (2) full days prior to the programme start date (or by Friday for programmes commencing on Monday). This policy reflects staffing commitments based on confirmed enrolments.
Illness or Injury
• Refunds for missed days will be provided only when a medical certificate is supplied.
9. REFUNDS & CREDIT POLICY
Eligibility for Refunds or Credits
A written request for a refund or credit must be sent to accounts@cufc.co.nz or info@cufc.co.nz. Refunds or credits will only be considered under the following circumstances:
• The player suffers a long-term injury of at least three (3) weeks, supported by a medical certificate if requested.
• The player is ill for an extended period of at least three (3) weeks, supported by a medical certificate if requested.
• The player permanently relocates to another city or overseas.
Withdrawal from the programme
• If a player withdraws for personal reasons, written notice must be provided at least two (2) weeks prior to the last date of
attendance. Only the period after the confirmed withdrawal date may be credited.
Non-Attendance
• Term fees are not refundable, partially refundable, or credited for players who attend fewer sessions due to participation in
other sports, short absences, including family holidays of 1–4 weeks, or any other discretionary absence.
• Credit may be considered only for holidays lasting at least half of the term, and a written request must be submitted to
accounts@cufc.co.nz or info@cufc.co.nz several weeks in advance. Verbal requests or messages to coaches will not be
accepted.
Public Holidays
• No compensation or refund is provided for public holidays.
Training Cancellations Outside the Club’s Control
• If training is cancelled due to circumstances beyond the Club’s control, such as adverse weather, facility issues, or
government restrictions, no credit or refund will be provided in such cases.
10. LATE PAYMENTS
Suspension of Participation
• Players whose fees are overdue shall be prohibited from attending training, matches, or any Club activities until all
outstanding amounts, including late fees, are paid in full.
Late Fee
• Any outstanding fees at the end of a Term shall incur a late payment penalty of 10% of the total outstanding amount.
Liability for Recovery Cost
• Parents, caregivers, or guardians of the player shall be jointly and severally liable for all costs incurred by the Club in
recovering overdue fees, including but not limited to debt collection agency fees and legal costs.
11. HARDSHIP GRANT
Eligibility
• Hardship grants are available only to players who have been continuous members of the Club for a minimum of two (2)
years.
Application
• All applications must be submitted in writing and addressed to the General Manager, Ryan Edwards only(ryan@cufc.co.nz)
• Applications sent to any other staff member, coach, or committee member will not be considered.
Decision Authority
• The General Manager has sole discretion to approve or decline any hardship grant, determine the grant amount, and set
any conditions. All decisions of the General Manager are final and binding.
Term-Based Application
• Hardship grants are allocated on a per-term basis and may only be applied against training fees.
• Any balance remaining after the grant is applied must be paid in full by the due date specified on the invoice.
• Players must submit a signed contract confirming their commitment to the full-year programme.
• Player attendance is expected to be near 100%, except in cases of verified injury supported by a valid medical certificate.
• The recipient’s parent or guardian must acknowledge and commit to their financial responsibility to pay all remaining fees
on time.
• Following termination, the recipient’s parent or guardian is immediately responsible for paying all outstanding fees in full,
and the Club may require payment of any remaining balance previously covered by the grant.
Grant Amount
• The amount of any hardship grant is subject to available funding and shall not be interpreted as a guarantee to cover the
full fees for any player or term.
12. TERMINATION OF MEMBERSHIP
• Membership may be terminated immediately at the Club’s discretion for abusive, harmful, or non-compliant behaviour, or
for any conduct deemed damaging to members, staff, or the Club’s reputation.
13. MEMBERSHIP DECLARATION
• The Club may attach the formal declaration section separately.
A copy of the club constitution, regulations, policies, manuals and guidelines can be obtained by emailing the Christchurch United Football Club at info@cufc.co.nz.
This Policy was edited and ratified in November 2025.
NEW ZEALAND FOOTBALL
https://www.sporty.co.nz/nzfootball/ABOUT-US/Policies/Terms-Conditions-1
MAINLAND FOOTBALL
http://www.mainlandfootball.co.nz/ABOUT-1/Payments-Information/Terms-Conditions
(effective date: 1 January 2026)
1. GENERAL RULES
• The Club Board sets fees annually.
• Fees published in the official printed fee schedule held at the CUFC office shall prevail over all other communications,
including emails, brochures, or verbal information.
• All fees must be paid by the due date stated on the invoice.
• “No pay, no play” policy applies to U4–U8, Pre-Academy (U9–U12), and all other levels.
2. AUTHORITY
Only the General Manager, Ryan Edwards, may approve:
• any discounts,
• hardship/scholarship grants,
• alternative payment arrangements, including any form of work or assistance around the Club by the player or their family
member in exchange for covering or reducing training fees.
No coach or staff member has the authority to offer discounts, free training, or alternative payment arrangements. Any offer
not confirmed in writing by Ryan Edwards is invalid.
3. ANNUAL PAYMENT DISCOUNT
• The Club offers a 5% discount on training fees only when the full amount for all four terms (the full-year training
programme) is paid in one single payment at the start of the season.
• This discount applies only to the standard training programme and does not apply to any additional programmes, including
but not limited to Technification, Goalkeeper training, holiday programmes, or camps.
• The discount is not available for winter-season-only participation, partial-year enrolments, or backdated payments.
4. PARTICIPATION RULE (PRE-ACADEMY & ACADEMY)
• A player cannot be selected for a team, take part in tournaments, or start the next term if any fees are unpaid. All
outstanding fees must be fully paid before the player can participate.
5. AGE GROUP DEFINITION
• U4–U8: FUNiño Fun Football
• U9–U12: Pre-Academy
• U13–U17: Academy
• U18: Academy
• Senior players: 19+
U18 Rule
If a player is 18 on 1 January of the current season and turns 19 during the year, they are financially responsible for all Academy fees for the entire season, the same as U13–U17 players
FUNiño Fun Football (U4–U8)
• Fees must be paid online at registration or by EFTPOS/cash in the office before the second session of each term.
• One free trial per year.
• If a player transfers to Pre-Academy after payment has been made, an additional fee will be charged. The additional fee is
calculated as the difference between the Pre-Academy fee and the amount already paid.
• Transfers into Pre-Academy are not allowed during Term 2 and Term 3.
• Uniform is optional and may be purchased at the parents’ discretion.
Pre-Academy (U9–U12)
• Term fees must be paid in full by the due date.
• Mainland Football (MF) levies are charged once per season and due at the start of Term 2.
• Extras (Technification, GK training) are separate and must be paid before attendance.
• One free trial per year.
• A Uniform kit is compulsory, including both home and away sets.
Academy (U13–U18)
• Term fees must be paid in full by the due date.
• MF levies are due in Term 1.
• MF levies may be refunded or transferred to another club only if a written withdrawal is received by 20 March.
• Level upgrade fees apply when a player moves to a higher level, where applicable.
• Referee, league, and competition fees apply to all players participating in competitions.
• A uniform package is compulsory.
Senior players (19+)
• MF levies,
• CPL fees,
• Referee and competition fees,
• Admin fees,
• Uniform package.
6. PAYMENT OPTIONS
The Club offers the following payment options:
• Full-year payment
• Term-by-term payment
• Approved payment plan (conditions apply)
Payment Methods
• Payments may be made online or by EFTPOS/cash in the office.
Cash Payments
• All cash payments must be accompanied by a written receipt. If a receipt is not provided or retained by the Club, the payment will not be recognised in the event of any dispute.
Payment Plans
• Payment plans may be offered at the Club’s discretion.
• A payment plan can be declined if a family has previously failed to meet agreed payments.
• If a payment plan is approved but the agreed payments are not made on time, the Club may terminate the payment plan
and require immediate payment of all outstanding fees.
• Payment plans are not available for Football School players.
7. TOURNAMENT & TRAVEL FEES
Tournament fees, travel costs, and coach expenses are shared equally among all participating players.
Managers or an appointed person collect the payments and report the amounts collected to the office.
8. HOLIDAY PROGRAMMES & CAMPS
• Fees must be paid in full before the programme begins.
Cancellations
• Refunds will only be granted if the booking is cancelled at least two (2) full days prior to the programme start date (or by Friday for programmes commencing on Monday). This policy reflects staffing commitments based on confirmed enrolments.
Illness or Injury
• Refunds for missed days will be provided only when a medical certificate is supplied.
9. REFUNDS & CREDIT POLICY
Eligibility for Refunds or Credits
A written request for a refund or credit must be sent to accounts@cufc.co.nz or info@cufc.co.nz. Refunds or credits will only be considered under the following circumstances:
• The player suffers a long-term injury of at least three (3) weeks, supported by a medical certificate if requested.
• The player is ill for an extended period of at least three (3) weeks, supported by a medical certificate if requested.
• The player permanently relocates to another city or overseas.
Withdrawal from the programme
• If a player withdraws for personal reasons, written notice must be provided at least two (2) weeks prior to the last date of
attendance. Only the period after the confirmed withdrawal date may be credited.
Non-Attendance
• Term fees are not refundable, partially refundable, or credited for players who attend fewer sessions due to participation in
other sports, short absences, including family holidays of 1–4 weeks, or any other discretionary absence.
• Credit may be considered only for holidays lasting at least half of the term, and a written request must be submitted to
accounts@cufc.co.nz or info@cufc.co.nz several weeks in advance. Verbal requests or messages to coaches will not be
accepted.
Public Holidays
• No compensation or refund is provided for public holidays.
Training Cancellations Outside the Club’s Control
• If training is cancelled due to circumstances beyond the Club’s control, such as adverse weather, facility issues, or
government restrictions, no credit or refund will be provided in such cases.
10. LATE PAYMENTS
Suspension of Participation
• Players whose fees are overdue shall be prohibited from attending training, matches, or any Club activities until all
outstanding amounts, including late fees, are paid in full.
Late Fee
• Any outstanding fees at the end of a Term shall incur a late payment penalty of 10% of the total outstanding amount.
Liability for Recovery Cost
• Parents, caregivers, or guardians of the player shall be jointly and severally liable for all costs incurred by the Club in
recovering overdue fees, including but not limited to debt collection agency fees and legal costs.
11. HARDSHIP GRANT
Eligibility
• Hardship grants are available only to players who have been continuous members of the Club for a minimum of two (2)
years.
Application
• All applications must be submitted in writing and addressed to the General Manager, Ryan Edwards only(ryan@cufc.co.nz)
• Applications sent to any other staff member, coach, or committee member will not be considered.
Decision Authority
• The General Manager has sole discretion to approve or decline any hardship grant, determine the grant amount, and set
any conditions. All decisions of the General Manager are final and binding.
Term-Based Application
• Hardship grants are allocated on a per-term basis and may only be applied against training fees.
• Any balance remaining after the grant is applied must be paid in full by the due date specified on the invoice.
• Players must submit a signed contract confirming their commitment to the full-year programme.
• Player attendance is expected to be near 100%, except in cases of verified injury supported by a valid medical certificate.
• The recipient’s parent or guardian must acknowledge and commit to their financial responsibility to pay all remaining fees
on time.
• Following termination, the recipient’s parent or guardian is immediately responsible for paying all outstanding fees in full,
and the Club may require payment of any remaining balance previously covered by the grant.
Grant Amount
• The amount of any hardship grant is subject to available funding and shall not be interpreted as a guarantee to cover the
full fees for any player or term.
12. TERMINATION OF MEMBERSHIP
• Membership may be terminated immediately at the Club’s discretion for abusive, harmful, or non-compliant behaviour, or
for any conduct deemed damaging to members, staff, or the Club’s reputation.
13. MEMBERSHIP DECLARATION
• The Club may attach the formal declaration section separately.
A copy of the club constitution, regulations, policies, manuals and guidelines can be obtained by emailing the Christchurch United Football Club at info@cufc.co.nz.
This Policy was edited and ratified in November 2025.
NEW ZEALAND FOOTBALL
https://www.sporty.co.nz/nzfootball/ABOUT-US/Policies/Terms-Conditions-1
MAINLAND FOOTBALL
http://www.mainlandfootball.co.nz/ABOUT-1/Payments-Information/Terms-Conditions